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    Terms of Service for ReceptionHallRentals.com (Venues / Hosts)
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    Terms of Service for ReceptionHallRentals.com (Venues / Hosts)

    Welcome to ReceptionHallRentals.com (“we,” “us,” or “our”). These Terms of Service (“Terms”) govern your use of our website and services as a Venue Host (“Host”). By accessing or using our platform, you agree to comply with and be legally bound by these Terms. Please review them carefully before proceeding.

    1. Acceptance of Terms

    By creating an account, listing a venue, or using any service offered by ReceptionHallRentals.com, you acknowledge that you have read, understood, and agree to be bound by these Terms. These Terms form a legally binding agreement between you and Reception Hall Rentals LLC.

    2. Our Services

    ReceptionHallRentals.com operates an online platform connecting Hosts with Guests seeking venues for events. We do not own, manage, or operate any venue listed on the site. We act solely as an intermediary to facilitate bookings and payments between Hosts and Guests.

    3. Eligibility

    You must be at least 18 years old and legally capable of entering into a binding contract to use our services. By using the platform, you represent and warrant that you meet these requirements.

    4. Account Registration & Security

    • Registration: To access certain features, you must register for an account. You agree to provide accurate and up-to-date information and to keep your account details current.
    • Security: You are solely responsible for maintaining the confidentiality of your account credentials and for all activities under your account. Notify us immediately of any unauthorized use. We are not liable for losses resulting from your failure to secure your account.

    5. Host Responsibilities & Pricing

    • Venue Listings: Hosts may list venues with detailed descriptions, images, pricing, and availability. You must ensure all listing information is accurate, current, and truthful.
    • Host Obligations: As a Host, you are solely responsible for:
      • Maintaining compliance with all applicable laws, permits, and safety codes.
      • Ensuring your venue is safe, clean, and as described in your listing.
      • Honoring all confirmed bookings and communicating professionally with Guests.
      • Maintaining insurance coverage (see Section 8).
      • Pricing Integrity: You may not offer lower rates for the same venue and dates outside the platform. All special offers must be managed through ReceptionHallRentals.com.
    • Fees: A commission of 5% of the total booking price plus a $50 flat fee applies to each confirmed booking, in addition to Stripe payment processing fees. These are automatically deducted from your payout.
    • Payouts: Payouts are initiated on the event start date and may take up to three (3) business days to reach your account. Delays may occur due to fraud checks, disputes, or bank processing times. The Venue/Host is responsible for the Stripe transfer/payout fee of 0.25%, which will be deducted from your final payout.
    • Suspension: We may suspend or terminate accounts for fraud, policy violations, or repeated Guest complaints.

    6. Payments, Taxes, & Financial Terms

    • Payment Processing: We use Stripe to process payments securely. Your use of Stripe is subject to Stripe’s Terms of Service.
    • Taxes: Hosts are responsible for understanding and fulfilling their tax obligations. In some jurisdictions, ReceptionHallRentals.com may collect and remit sales tax on your behalf, currently limited to Pennsylvania, USA.
    • Force Majeure: Neither party shall be liable for delays or failures caused by circumstances beyond their control, such as natural disasters, government actions, or pandemics.

    7. Independent Contractor Relationship

    Hosts act as independent contractors and not employees, agents, or partners of Reception Hall Rentals LLC. We do not control or manage your business operations or venue management decisions.

    8. Insurance Requirements

    Hosts must obtain and maintain appropriate liability insurance for their venues. ReceptionHallRentals.com does not provide or arrange insurance for Hosts or Guests. Proof of insurance may be requested at any time.

    9. Prohibited Activities

    • Listing venues that violate local laws, zoning regulations, or building codes.
    • Providing false or misleading information about a venue.
    • Discriminating against Guests based on any protected characteristic.
    • Accepting payments outside the platform for bookings initiated through ReceptionHallRentals.com.
    • Engaging in any unlawful, fraudulent, or misleading activities.

    10. Host Cancellations

    Hosts who cancel confirmed bookings may face penalties, including suspension, listing removal, or forfeiture of fees. Hosts must comply with their stated cancellation policy, visible to Guests during booking.

    11. User-Generated Content

    • Ownership: You retain ownership of your uploaded content but grant us a non-exclusive, royalty-free license to use it for operating and promoting the platform.
    • Responsibility: You represent that your content is lawful and that you have all necessary rights to share it.
    • Removal: We reserve the right to remove any content that violates these Terms or our standards, at our sole discretion.

    12. Verification & Fraud Prevention

    We may verify the identity of Hosts or the ownership of venues at our discretion. Verification does not guarantee legitimacy. Any fraudulent activity will result in immediate termination.

    13. Privacy Policy

    Your use of our services is governed by our Privacy Policy, which outlines how we collect, use, and protect your personal data.

    14. Disclaimers

    • No Endorsement: We do not endorse any Host, Guest, or venue listed on the platform.
    • “As-Is” Service: All services are provided “as is” and “as available” without warranties of any kind, express or implied.
    • Third-Party Links: We are not responsible for third-party websites or services linked through our platform.

    15. Limitation of Liability

    To the fullest extent permitted by law, ReceptionHallRentals.com shall not be liable for any indirect, incidental, or consequential damages. Our total liability under these Terms shall not exceed the total fees paid to us by you in the twelve (12) months preceding the claim.

    16. Indemnification

    You agree to indemnify and hold harmless Reception Hall Rentals LLC, its affiliates, and employees from any claims or damages arising from your use of the platform, your listings, or your interactions with Guests.

    17. Dispute Resolution Between Hosts & Guests

    Any disputes regarding bookings, venue conditions, or refunds must be resolved directly between the Host and Guest. ReceptionHallRentals.com is not a party to these agreements but may facilitate communication where necessary.

    18. Modification of Terms

    We may update or revise these Terms at any time. Changes become effective upon posting, and continued use of our services constitutes acceptance of the updated Terms.

    19. Service Availability

    While we strive for reliable uptime, we do not guarantee uninterrupted service. Temporary downtime may occur for maintenance or unforeseen technical issues.

    20. Termination

    We may suspend or terminate your account immediately for any violation of these Terms, suspected fraud, or actions harmful to the platform’s integrity.

    21. Electronic Communications

    By using our services, you consent to receive communications electronically, including emails and notifications from ReceptionHallRentals.com.

    22. Governing Law & Jurisdiction

    These Terms shall be governed by the laws of the State of Pennsylvania, United States. Any disputes will be resolved in the courts of Somerset County, Pennsylvania.

    23. General Provisions

    • Entire Agreement: These Terms represent the full agreement between you and ReceptionHallRentals.com.
    • Severability: If any provision is held invalid, the remainder will continue in effect.
    • Waiver: Our failure to enforce any term shall not constitute a waiver of that term or any other provision.

    24. Account Deletion

    You may request account deletion at any time. However, deletion cannot proceed if you have active or upcoming bookings. Once all bookings are resolved, your request will be processed.

    25. Contact Information

    Reception Hall Rentals LLC
    P.O. Box 52
    Somerset Pa
    15501
    USA
    Support@ReceptionHallRentals.com
    (814) 703-0703

    Last Updated: October 7, 2025